UEC Account

Basic information

UEC account is the common account for using the various information systems within the campus.

ID format

First initial of name in alphabet + 7-digit number on back of staff card or student number. Please refer to UEC アカウント名 for details

Initial password

Please refer to UEC アカウントのパスワード.

Expiry date

• 学生 \(\Rightarrow\) 入学日〜卒業・修了日から2ヶ月後まで．ただし，短期滞在の場合は滞在期間中．

• 教員・職員 \(\Rightarrow\) 着任日〜退職後 6 ヶ月後まで．

Note

UEC アカウントの利用には条件があります．必ず The First Step Guide of ITC Systems (for Students/Educational and Research Staff) をご確認ください． 条件を満たさない場合，UEC アカウント登録後おおむね90日後にUEC アカウントの利用に制限がかかります．

Issuing the UEC account

In principle, this will only be issue people carrying their student card or identification card (there may be some exemptions). There are no procedures for only issuing a UEC account.

Please contact the ITC below if you do not have an identification card. Please note that the ITC cannot accept applications for the issuing of identification cards.

For students:

Academic Affairs Division (教務課)

For faculty (including researchers):

General affairs representative (総務企画課 総務係) (soumusoumu-k@office.uec.ac.jp)

学振DCの方:

研究推進課博士育成支援室 (http://kenkyo.office.uec.ac.jp/gakunai/)

Receiving your UEC account

You will receive a notice letter of UEC account that informs you of your ID and initial password of your UEC account at the following location. Note that students and faculties receive the letter at different location.

	Location
Faculty	ITC office (East-3 Bldg., 4F)
Student	Notification to your pre-registered personal e-mail address or Information Technology Center (4th floor, East Bldg. 3)
Graduate student

Note

If you have not receive the account information, please stop by ITC Office (East-3 Bldg., 4F) with your student/staff ID card.

UEC Account ID

The account name of the UEC account only consists of lowercase and is mostly determined according to the following rules.

Faculty	The first alphabet of your printed name + (There may be some exceptions)	The number on the back of your UEC ID card (remove the last digit).
Student		Student number

Ex:

	Name (reading)	Student number/Staff number	UEC account ID
Faculty	Dentsu Taro	A1234560	da123456
Student	Dentsu Jiro	0123456	d0123456

Caution

In principle, the characters at the start of your UEC account name will be your name in alphabet. Make sure to check that your UEC account name is correct when receiving it.

UEC Account Password

Initial Password for UEC Account

The default password shall be described in the notification email or notification form.

On issue of the UEC Account:

初期パスワードの有効期限は 30 日 です．

When reissuing the password:

The expiry period for temporary password is 30 days

Be sure to change your password from the パスワード変更ページ After changing your password, there will be no expiry date set for the new password.

If the deadline has expired, please follow the steps in UEC アカウントのパスワード再発行.

Caution

Depending on the situation related to password reissue, please note that a short expiry period may be set.

Changing your UEC account password

1. Go to the パスワード変更ページ 学内 and login with your UEC account and current password.

Caution

学外ネットワークからアクセスする場合は 2 段階認証が必要 です．

For the first access:

UECアカウント作成時に事前登録された個人用プライベートメールアドレス に 2 段階認証用の認証コードが通知されます．

Other case:

自身で登録した 2 段階認証方法に応じて，認証コードを 確認してください．

2 段階認証コードが受け取れない/確認できない場合 は， VPN (要事前設定) やで学内ネットワークに接続してから パスワードを変更してください．

2. パスワード 欄右側の歯車アイコンをクリックし，パスワード設定画面に遷移してください．

3. Enter your new password in the password and enter again (password) fields and press the save button.

Note

• After changing your password, please log out of all the terminals and applications that you used to login with your UEC account, wait for about five minutes , and then log in again with your new password.

• If you have lost your new password, please follow step UEC アカウントのパスワード再発行.

Caution

If we find a password that can be easily broken, we will alert you to your account. If the password is not changed by the due date, the user will not be able to log in.

Reissuing the UEC account password

自分で再発行

Note

あらかじめ個人用メールアドレスをUECアカウントに登録する必要があります．

1. Access this link and proceed to “Reissue Password”.

2. Enter your “UEC account” and “Email address to be notified when password is reissued” and proceed to the next step.

3. Enter the new password you wish to set, and a “password update key” will be sent to the e-mail address specified in the “E-mail address to be notified when password is reissued” field.

Re-issue at the Information Technology Center

本学発行の身分証明書 をお持ちの上，情報基盤センター（東 3 号館 4 階）で再発行手続きをしてください． 再発行には本人確認が必要です． 電話やメール等では受け付けできません． 再発行されたパスワードは, 所定の期限内に パスワード変更ページ 学内 で変更してください． 期日を過ぎると，再度手続きが必要です．

2 段階認証設定

学外ネットワークから学内のウェブシステムを利用するためには, 2 段階認証が必要 です． 2 段階認証では, UEC アカウントの ID とパスワードによる認証に続けて, 別の方法で 2 つ目の認証を行います．

Hint

On issue of the UEC Account

• Those who receive the initial password by notification to their private email address

  \(\Rightarrow\) 同じメールアドレスが 2 段階認証用認証コード通知先メールアドレス として初期設定されています. 別の方法で2段階認証をしたい場合は本解説に沿って 設定を変更してください．

• The person who received the initial password on paper

  \(\Rightarrow\) キャンパス内でUEC Wireless等の学内ネットワークに接続した上で 本解説の 手順に沿って2段階認証設定をご自身で行う必要があります．

2 つ目の認証方法を次の 3 つから選択できます．

• トークンアプリを利用する

• 認証コードをメールで通知する

• バックアップコードを表示する

Note

ご自身で2段階認証の設定が出来ない場合は, 情報基盤センター support@cc.uec.ac.jp まで以下の情報をご連絡ください．

1. Your name

2. UEC account

3. 2段階認証用の認証コードを受け取る個人用のプレイベートメールアドレス

Please contact us at one of the following e-mail addresses.

• Campus email (@edu.uec.ac.jp, @uec.ac.jp) address

• Your personal private email address that you registered when you created your UEC account

Please note that we cannot accept requests from other e-mail addresses for information protection.

Use Token App

This requires a token app to be installed on your mobile device. Common examples, such as the Google authentication system or Microsoft Authenticator may be used as the token app.

トークンアプリ に UEC アカウントを事前登録し，認証時には トークンアプリ に表示される一時パスワード（認証コード）を利用して, 2 段階認証を行います．利用方法は以下のとおりです．

1. パスワード変更ページ の 2段階認証 項目にある歯車を開く．

2. Refer to the mobile device manual and install the token app on the mobile device.

3. QR コードを読み取る．

4. Click Next on the パスワード変更ページ , and enter the code displayed on the token app .Configuration will be complete once the entered code is confirmed to be correct.

Caution

The following error message may be displayed: 一部のサーバでユーザ情報の変更に失敗しました。システム管理者に連絡してください。 However, the 2FA configuration itself will still have been completed successfully.This message is displayed if a user’s password has not been changed for a long period.If this is the case, please change your password immediately after the completing 2FA configuration on the パスワード変更ページ

Note

The code can only be used for a short period of time; there is no need to make a note of it.

Send the Authentication Code via Email

After receiving an OTP (an authentication code) via a pre-registered email account, the user should authenticate with that OTP.

1. パスワード変更ページ の 2段階認証 項目にある歯車を開く．

2. Enter the email address you want to use for the two-step authentication settings

Caution

Please do not set your email address as UEC mail (@e-l.cc.uec.ac.jp ) or Dentsu University Gmail (@gmail-du.cc.uec.ac.jp ). If you delete your UEC account upon graduation, you may not be able to log in.

3. Click Next and enter the OTP to complete the configuration.

Caution

The following error message may be displayed: 一部のサーバでユーザ情報の変更に失敗しました。システム管理者に連絡してください。 However, the 2FA configuration itself will still have been completed successfully.This message is displayed if a user’s password has not been changed for a long period.If this is the case, please change your password immediately after the completing 2FA configuration on the パスワード変更ページ

Display Backup Code

With this method, multiple OTPs (backup codes) are issued in advance; so please keep them safe by making a note or printing them out.One OTP is used for authentication as a backup code.Once a password is used for authentication, it is void and cannot be used to authenticate next time.

The instructions are as follows.

1. Push 2 Factor Authetication Setup button on パスワード変更ページ , and check ○ of Display Backup Codes .

2. Click Next , and save 10 OTPs (backup codes) by printing or writing them down.

Caution

The following error message may be displayed: 一部のサーバでユーザ情報の変更に失敗しました。システム管理者に連絡してください。 However, the 2FA configuration itself will still have been completed successfully.This message is displayed if a user’s password has not been changed for a long period.If this is the case, please change your password immediately after the completing 2FA configuration on the パスワード変更ページ

Authentication

2 段階認証は以下の手順で行います．

1. Log in with your UEC Account ID and password.

2. Select the pre-registered authentication method, and input authentication code as OPT.

Caution

OTPs sent via a token app or email can only be used for a short period of time. For the backup codes, each line describes one OTP. Once you used one OTP, the OTP expires immediately.

パスキーの設定

UECアカウントではパスキーを用いてログインすることも可能です． パスキーを用いることで，パスワードに代わり，普段使用しているPC，ブラウザ，スマホなどの指紋認証，顔認証，PINコード認証などを用いてログインすることができるようになります．

1. パスワード変更ページ の パスキー 欄右側の歯車アイコンをクリックし， パスキー一覧 画面に遷移してください．

2. 左下の 追加 をクリックし，パスキーの追加 画面に遷移してください．

3. 左下の 保存 をクリックし， 任意の方法でパスキーを作成し保存してください．

4. ☑ パスキーを保存しました と出たら完了です． OK をクリックし，パスキー一覧に追加されていることを確認してください．

Backup

The data owned by the UEC account sometimes may be inaccessible or lost due to system failure or other reasons. You are responsible for keeping your data safe; thus the data must be backup regularly.

Backing up emails

ITC does not provide any official tools for backing up email. Please consider using the backup features of your email software. For details on backing up, follow the instruction manual of your software for backing up emails.

Backing up the home directory

Please copy the data in your home directory to another location regularly. Please refer to File Transfers for how to access the home directory.

Backing up UEC Disk

It is strongly recommended that you regularly copy the files and folders in UEC Disk to another location. Please refer to /file/uecdisk/index for how to access the files in UEC Disk.

Procedures on graduation, completion, or retirement for UEC Account

Please refer to 旧 \Rightarrow 新 UEC アカウントの移行 if you are going on the graduate school or are newly employed in a different position.

Deactivating UEC Accounts

UEC accounts used by students who have graduated or completed their courses will be deleted after two months. UEC accounts used by faculty or staff who have retired will be deleted after six months. We cannot recover your data, such as files and emails, after deactivation after deletion.

また，非正規生（学籍番号の左から3つ目の数字が9の方）は猶予期間が設けられておりません． 卒業・修了日までに データの移行を必ず行って下さい．

Backing up data and email

It is strongly recommended to take a backup of your data before your UEC account is deactivated. Please refer to Backup for how to back up data and information stored in the system provided by the ITC. If you have used systems from other departments with your UEC account, do not forget to back these up as well.

Disabling email forwarding

If you forward emails received by your UEC account’s email (@edu.cc.uec.ac.jp) to some other email addresses, disable the forwardingsettings. Please refer to Email Forwarding (Not Supported) for how to disable forwarding.

Disable email alias (@uec.ac.jp)

Please refer to Initialize Alias Address for how to disable the alias.

Old \(\Rightarrow\) New UEC account migration

If you are remaining at the university in a different position, such as going on to graduate school or being newly employed as faculty, you need to migrate the data and settings of your new/old UEC account by yourself before the old account is deactivated.

Warning

If your old UEC account is deleted, you no longer migrate your data to your new account. Thus please make sure that you have migrated your data before your old UEC account is deleted.

Migration of email data

ITC does not provide any official tools for migrating emails. Please consider using the general migration features of your email software. For details on migrating, follow the instruction manual of your email software.

Migration of email alias (@uec.ac.jp) settings

It is not possible to set one alias for multiple UEC accounts at the same time. If you want to keep the alias set by old UEC account, configure email forwarding according to the following procedure:

1. Initialize the alias settings of the old UEC account.

Please refer to Initialize Alias Address for how to perform the initialization.

2. Set the same alias for the new UEC account

Please refer to Setting/Changing Alias Address for how to set the email alias.

Warning

The above 1. and 2. steps should be done without delay. If you have delay, the desired alias may be used by another user. In this case, ITC does not restore your alias.

Delete email account

Delete the old campus email account ( @edu.cc.uec.ac.jp ) from your email software.

Migrate data in your home directory

Before your old UEC account is deleted, you can migrate the data in the old home directory to the home directory of the new UEC account with the rsync command as follows:

1. By following SSH, log in to sol.edu.cc.uec.ac.jp with your old account.

2. Execute rysnc as following command line:

rsync -avz -e "ssh <新UECアカウント名@sol.edu.cc.uec.ac.jp>" <旧UECアカウントのホームディレクトリ>/ <新UECアカウントのホームディレクトリ>/

Ex

rsync -avz -e "ssh a1830000@sol.edu.cc.uec.ac.jp"  ~a1410000/  ~a1830000/

Warning

Be sure to add / at the end of the home directory path.

Migrate data in UEC Disk 2

Before your old UEC account is deleted, you can copy the data in UEC Disk 2 from the old UEC account to the new one.

1. Log in UEC Disk 2 with your old UEC account.

2. Share files and folders from your old UEC account to the new UEC account.

Please refer to Share files and folders with other UEC account users., for how to share file and folders.

3. Log in to UEC Disk 2 with the new UEC account.

4. Copy files and folders shared by the old account into the new UEC account.

Warning

When the old account is deleted, the files and folders shared by the old account will be disappear. Be sure to copy files and folders into some folder of the new UEC account.

FAQ

• What is the UEC account?
• How and where is the UEC account issued and distributed
• I received an email with my UEC account notification but cannot read the contents
• I have not received my UEC account notification email after the previously communicated time period
• Does the UEC have an expiry date?
• Can I use the UEC account while on leave from the university?
• The password expiry date has passed and I am unable to use the UEC account. What should I do?
• I have forgotten my UEC account password. What should I do?
• When I tried to log in, I was asked for an authentication code in addition to the password. What should I enter?
• I am unable to log into WebClass, which I was previously able to access. What should I do?
• I am unable to log into the academic information system, which I was previously able to access. What should I do?
• I am due to be appointed, but I need a UEC account for preparation. What should I do?
• I was contacted by email or telephone by somebody saying they “wanted me to tell them my UEC account password”. Also, I was asked to reset my password by an unknown site (a non-uec.ac.jp domain). What should I do?
• What happens to my UEC account after graduation, completion or retirement?
• I have moved on to graduate school. Can I still use the undergraduate UEC account?
• I have forgotten my 2-factor authentication settings
• There is a message that says “2-factor authentication is not set. Log in from the user WebUI and perform [2-factor authentication configuration].” What should I do?
• Some servers failed to change the user information. Please contact your system administrator. message appeared. What should I do?
• The one-time password email setting for the integrated authentication system is not reflected even after the setting has been changed. What should I do?
• 学振 (JSPS) DC の学生です．旅費システムを使うためのアカウントが必要です．どうしたら良いですか？