UEC Account

Basic information

UEC account is the common account for using the various information systems within the campus.”

ID format

First initial of name in alphabet + 7-digit number on back of staff card or student number. Please refer to UEC Account ID for details

Initial password

Please refer to UEC Account Password.

Expiry date

Student

Up to two months from entrance date to graduation/end date

Faculty

Up to 6 months from appointment date to retirement date

Note

You have to complete Pledge for Using the UEC Information Systems and INFOSS e-Learning for Information Ethics to keep your UEC account activated. Please note that your UEC account will be restricted if you do not complete the INFOSS and ethics in 90 days since the activation date of your UEC account.

Issuing the UEC account

In principle, this will only be issue people carrying their student card or identification card (there may be some exemptions). There are no procedures for only issuing a UEC account.

Please contact the ITC below if you do not have an identification card. Please note that the ITC cannot accept applications for the issuing of identification cards.

For students

Academic Affairs Division (教務課)

For faculty (including researchers)

General affairs representative (総務企画課 総務係) (soumusoumu-k@office.uec.ac.jp)

Receiving your UEC account

You will receive a notice letter of UEC account that informs you of your ID and initial password of your UEC account at the following location. Note that students and faculties receive the letter at different location.

	Location
Faculty	ITC office (East-3 Bldg., 4F)
Student	事前登録した個人用メールアドレスに通知 または 情報基盤センター業務事務室 (東 3 号館 4 階)
Graduate student

Note

If you have not receive the account information, please stop by ITC Office (East-3 Bldg., 4F) with your student/staff ID card.

UEC Account ID

The account name of the UEC account only consists of lowercase and is mostly determined according to the following rules.

Faculty	The first alphabet of your printed name + (There may be some exceptions)	The number on the back of your UEC ID card (remove the last digit).
Student		Student number

Ex)

	Name (reading)	Student number/Staff number	UEC account ID
Faculty	Dentsu Taro	A1234560	da123456
Student	Dentsu Jiro	0123456	d0123456

Caution

In principle, the characters at the start of your UEC account name will be your name in alphabet. Make sure to check that your UEC account name is correct when receiving it.

UEC Account Password

Initial Password for UEC Account

The default password shall be described in the notification email or notification form.

On issue of the UEC Account

The expiry period for the default password shall be 90 days.

When reissuing the password

The expiry period for temporary password is 30 days

Be sure to change your password from the パスワード変更ページ After changing your password, there will be no expiry date set for the new password.

If the deadline has expired, please follow the steps in Reissuing the UEC account password.

Caution

Depending on the situation related to password reissue, please note that a short expiry period may be set.

UEC アカウントのパスワードの変更

1. パスワード変更ページ 学内 にアクセスし， UECアカウントと現在のパスワードでログインします．

Caution

Two factor authentication will be required when you access from off-campus network

For the first access

An authentication code for two-factor authentication will be sent to your personal private email address that you registered when you created your UEC account.

Other case

Confirm your authentication code with a two factor authentication method you set-up.

2 要素認証コードが受け取れない/確認できない場合 は， VPN (要事前設定) やで学内ネットワークに接続してから パスワードを変更してください．

2. パスワード と もう一度入力(パスワード) に 新しいパスワードを入力し， 保存 ボタンを押してください．

Note

• After changing your password, please log out of all the terminals and applications that you used to login with your UEC account, wait for about five minutes , and then log in again with your new password.

• If you have lost your new password, please follow step Reissuing the UEC account password.

Caution

容易に破られる恐れのあるパスワードを発見した場合は，そのアカウントに警告を行います． 期日までに変更されていない場合はログインできなくなります．

Reissuing the UEC account password

オンライン再発行

Note

あらかじめメールアドレスの設定が必要となります． 設定されていない場合，こちらの方法での変更はできません． パスワードが分からない等のログインができない方で，パスワードの変更が必要な方は， Reissuing the UEC account password より，お手続きが必要です．

1. こちら のリンクへアクセスし，「パスワード再発行」へ進む

2. 「UEC アカウント」と「パスワード再発行時の通知先メールアドレス」を入力し，次へに進む．

3. 新たに設定したいパスワードを入力し，「パスワード再発行時の通知先メールアドレス」で指定したメールアドレス宛に「パスワード更新キー」が送られるので，これを入力する．

情報基盤センター窓口での再発行

Note

Currently, as an emergency measure for remote lectures/work, we are accepting applications for reissuing of passwords by email. Please contact ** support@cc.uec.ac.jp** from following email address:

• Campus email (@edu.uec.ac.jp, @uec.ac.jp) address

• Your personal private email address that you registered when you created your UEC account

• Your email address that you usually use for contacting with the university

• Your email address registerd in Student Information System (学務情報システム)

For security reason, we cannot accept requests sent form other than above emails.

If you forget password or password expires, you can reset your password. Please bring your UEC ID card (Student Card) at ITC Office (East-3 Bldg., 4F). We cannot accept requests regarding password by calls or emails. The new password will be expired in 30 days. Before then, please change the password at パスワード変更ページ.

Two-Factor Authentication (2FA)

In 2FA, UEC account ID and password are used to authenticate, followed by a second authentication method. 2FA is required to access the campus web system from off-campus networks. 2FA is basically set up from the university network.

Caution

Two factor authentication will be required when you access from off-campus network

For the first access

An authentication code for two-factor authentication will be sent to your personal private email address that you registered when you created your UEC account.

Other case

Confirm your authentication code with a two factor authentication method you set-up.

If you cannot receive an authentication code for two factor authentication, please try to use VPN (if you have done the set-up) or follow steps in remote_ssh_tunnel.

The following three methods are available as the second form of authentication.

• Use Token App

• Send the Authentication Code via Email

• Display Backup Code

Note

自己での設定が出来ない場合は，情報基盤センター support@cc.uec.ac.jp 宛にご連絡ください． その際は次のメールアドレスのいずれかからご連絡ください．

• UECメール(@edu.cc.uec.ac.jp,@uec.ac.jp)のメールアドレス

• UECアカウント登録時に初期設定された個人用プライベートメールアドレス

情報セキュリティ上の理由から，これら以外のメールアドレスからのご申請は原則，お取り扱いできません．

その際，必要な情報は以下の通りです．

1. お名前

2. UECアカウント

3. 2要素認証を受け取るメールアドレス

Use Token App

This requires a token app to be installed on your mobile device. Common examples, such as the Google authentication system or Microsoft Authenticator may be used as the token app.

Register your UEC account in the token app in advance, and authenticate by 2FA, using the OTP (authentication code) displayed on the token app. Please see the following instructions.

1. Press the 2 Factor Authentication Setup button on パスワード変更ページ , and check ○ of Use a Token App .

2. Refer to the mobile device manual and install the token app on the mobile device.

3. Register a UEC account in the token app.

On the registration screen of the token app , enter the URL or scan the QR code.

4. Click Next on the パスワード変更ページ , and enter the code displayed on the token app .Configuration will be complete once the entered code is confirmed to be correct.

Caution

The following error message may be displayed: 一部のサーバでユーザ情報の変更に失敗しました。システム管理者に連絡してください。 However, the 2FA configuration itself will still have been completed successfully.This message is displayed if a user’s password has not been changed for a long period.If this is the case, please change your password immediately after the completing 2FA configuration on the パスワード変更ページ

Note

The code can only be used for a short period of time; there is no need to make a note of it.

Send the Authentication Code via Email

After receiving an OTP (an authentication code) via a pre-registered email account, the user should authenticate with that OTP.

1. Push 2 Factor Authentication Setup button on パスワード変更ページ , and check ○ of Senc Authentication Code by email .

2. Enter the email address that you wish to receive the OTP.

3. Click Next and enter the OTP to complete the configuration.

Caution

The following error message may be displayed: 一部のサーバでユーザ情報の変更に失敗しました。システム管理者に連絡してください。 However, the 2FA configuration itself will still have been completed successfully.This message is displayed if a user’s password has not been changed for a long period.If this is the case, please change your password immediately after the completing 2FA configuration on the パスワード変更ページ

Display Backup Code

With this method, multiple OTPs (backup codes) are issued in advance; so please keep them safe by making a note or printing them out.One OTP is used for authentication as a backup code.Once a password is used for authentication, it is void and cannot be used to authenticate next time.

The instructions are as follows.

1. Push 2 Factor Authetication Setup button on パスワード変更ページ , and check ○ of Display Backup Codes .

2. Click Next , and save 10 OTPs (backup codes) by printing or writing them down.

Caution

The following error message may be displayed: 一部のサーバでユーザ情報の変更に失敗しました。システム管理者に連絡してください。 However, the 2FA configuration itself will still have been completed successfully.This message is displayed if a user’s password has not been changed for a long period.If this is the case, please change your password immediately after the completing 2FA configuration on the パスワード変更ページ

Authentication

2-factor authentication is carried out using the following procedure.

1. Log in with your UEC Account ID and password.

2. Select the pre-registered authentication method, and input authentication code as OPT.

Caution

OTPs sent via a token app or email can only be used for a short period of time. For the backup codes, each line describes one OTP. Once you used one OTP, the OTP expires immediately.

Backup

The data owned by the UEC account sometimes may be inaccessible or lost due to system failure or other reasons. You are responsible for keeping your data safe; thus the data must be backup regularly.

Backing up emails

ITC does not provide any official tools for backing up email. Please consider using the backup features of your email software. For details on backing up, follow the instruction manual of your software for backing up emails.

Backing up the home directory

Please copy the data in your home directory to another location regularly. Please refer to File Transfers for how to access the home directory.

Backing up UEC Disk

It is strongly recommended that you regularly copy the files and folders in UEC Disk to another location. Please refer to UEC Disk for how to access the files in UEC Disk.

Procedures on graduation, completion, or retirement for UEC Account

Please refer to Old \Rightarrow New UEC account migration if you are going on the graduate school or are newly employed in a different position.

Deactivating UEC Accounts

UEC accounts used by students who have graduated or completed their courses will be deleted after two months. UEC accounts used by faculty or staff who have retired will be deleted after six months. We cannot recover your data, such as files and emails, after deactivation after deletion.**

Backing up data and email

It is strongly recommended to take a backup of your data before your UEC account is deactivated. Please refer to Backup for how to back up data and information stored in the system provided by the ITC. If you have used systems from other departments with your UEC account, do not forget to back these up as well.

Disabling email forwarding

If you forward emails received by your UEC account’s email (@edu.cc.uec.ac.jp) to some other email addresses, disable the forwarding settings. Please refer to メール転送 (非サポート) for how to disable forwarding.

Disable email alias (@uec.ac.jp)

Please refer to Initialize alias address for how to disable the alias.

Old \(\Rightarrow\) New UEC account migration

If you are remaining at the university in a different position, such as going on to graduate school or being newly employed as faculty, you need to migrate the data and settings of your new/old UEC account by yourself before the old account is deactivated.

Warning

If your old UEC account is deleted, you no longer migrate your data to your new account. Thus please make sure that you have migrated your data before your old UEC account is deleted.

Migration of email data

ITC does not provide any official tools for migrating emails. Please consider using the general migration features of your email software. For details on migrating, follow the instruction manual of your email software.

Migration of email alias (@uec.ac.jp) settings

It is not possible to set one alias for multiple UEC accounts at the same time. If you want to keep the alias set by old UEC account, configure email forwarding according to the following procedure:

1. Initialize the alias settings of the old UEC account.

Please refer to Initialize alias address for how to perform the initialization.

2. Set the same alias for the new UEC account

Please refer to Setting/changing alias addresses for how to set the email alias.

Warning

The above 1. and 2. steps should be done without delay. If you have delay, the desired alias may be used by another user. In this case, ITC does not restore your alias.

メールアカウントの削除

お使いのメールソフトから，旧アカウントの学内メールアカウント ( @edu.cc.uec.ac.jp ) の設定を削除してください．

Migrate data in your home directory

Before your old UEC account is deleted, you can migrate the data in the old home directory to the home directory of the new UEC account with the rsync command as follows:

1. By following SSH, log in to sol.edu.cc.uec.ac.jp with your old account.

2. Execute rysnc as following command line:

rsync -avz -e "ssh <新UECアカウント名@sol.edu.cc.uec.ac.jp>" <旧UECアカウントのホームディレクトリ>/ <新UECアカウントのホームディレクトリ>/

Ex)

rsync -avz -e "ssh a1830000@sol.edu.cc.uec.ac.jp"  ~a1410000/  ~a1830000/

Warning

Be sure to add / at the end of the home directory path.

Migrate data in UEC Disk 2

Before your old UEC account is deleted, you can copy the data in UEC Disk 2 from the old UEC account to the new one.

1. Log in UEC Disk 2 with your old UEC account.

2. Share files and folders from your old UEC account to the new UEC account.

Please refer to Share files and folders with other UEC account users., for how to share file and folders.

3. Log in to UEC Disk 2 with the new UEC account.

4. Copy files and folders shared by the old account into the new UEC account.

Warning

When the old account is deleted, the files and folders shared by the old account will be disappear. Be sure to copy files and folders into some folder of the new UEC account.

FAQ

• What is the UEC account?
• How and where is the UEC account issued and distributed
• UEC アカウント通知をメールを受け取りましたが中身が読めません
• 事前に連絡のあった期間を過ぎてもUECアカウントの通知メールが送られてきません
• Does the UEC have an expiry date?
• Can I use the UEC account while on leave from the university?
• The password expiry date has passed and I am unable to use the UEC account. What should I do?
• I have forgotten my UEC account password. What should I do?
• When I tried to log in, I was asked for an authentication code in addition to the password. What should I enter?
• I am unable to log into WebClass, which I was previously able to access. What should I do?
• I am unable to log into the academic information system, which I was previously able to access. What should I do?
• I am due to be appointed, but I need a UEC account for preparation. What should I do?
• I was contacted by email or telephone by somebody saying they “wanted me to tell them my UEC account password”. Also, I was asked to reset my password by an unknown site (a non-uec.ac.jp domain). What should I do?
• What happens to my UEC account after graduation, completion or retirement?
• I have moved on to graduate school. Can I still use the undergraduate UEC account?
• I have forgotten my 2-factor authentication settings
• There is a message that says “2-factor authentication is not set. Log in from the user WebUI and perform [2-factor authentication configuration].” What should I do?
• Some servers failed to change the user information. Please contact your system administrator. message appeared. What should I do?
• 統合認証システムのワンタイムパスワードのメール設定が、設定変更しても反映されません．どうすれば良いですか？