UEC Cloud Account

Basic information

UEC Cloud Account is a Google account for UEC to use university-contracted Cloud services.The account is managed on UEC contracted Google Workspace for Education.The account will be automatically issued with UEC Account for use in-campus IT systems.

ID format

<UEC Account ID>@gl.cc.uec.ac.jp (the ID includes @gl.cc.uec.ac.jp)

Hint

Example) In case the UEC account is x2000000, the UEC Cloud account is x2000000@gl.cc.uec.ac.jp.

Password

The individual settings UEC Account are not synchronized**. The default password is notified to the UEC account email (@edu.cc.uec.ac.jp).

Warning

DO NOT use the same password for UEC Account and UEC Cloud Account.

Expiry period

This is in accordance with UEC account

Currently, UEC Cloud Account is required to use the following cloud services for online lecture.

Issue and Activation of UEC Cloud Account

Note

Only when logging in for the first time

  1. Check the issue notification email

Login information of your UEC Cloud Account will be sent to email address of your UEC Account by e-mail.

Thunderbird (Automatic configuration) に沿って UECアカウントのメールを設定すると,UECクラウドアカウントの 初期パスワードなどが,が受信箱に配信されています.

Subject of notification email

UEC クラウド アカウント 通知. Notification of your UEC Cloud Account

From

support@cc.uec.ac.jp

  1. Access your account

https://workspace.google.com/dashboard にアクセスし, 通知メールに記載された UEC クラウド アカウントの ID と 初期パスワードでログインします.

  1. Change the password in accordance with the instructions on the website.

Warning

If you forget your password before completing configuration of 2FA, it will be necessary for the administrator to initialize your password. Please contact support@cc.uec.ac.jp.

Hint

  • Set a password of 12 or more characters even if Password should be more than 8 characters is displayed.

  1. Set 2FA in accordance with the instructions on the website.

Hint

  • You have to complete two-step verification set-up in ONE MONTH since you have received the notification email.

  • Please prepare a phone number or smartphone in advance of two-step verification set-up.

  • If you chose SMS for a two-step verification method, you will receive a code forms like G-123456 when you login. Enter numbers following G- in the login form.

Changing password for UEC Cloud Account

Note

Only for users who have completed Issue and Activation of UEC Cloud Account

  1. Access Google account - Security

  2. Click Password in Login to Google.

../_images/2FA_setpos.png
  1. Enter your current password when requested.

  2. Set your new password on the next page.

Activate your UEC cloud account

If your UEC Cloud account is suddenly unavailable, you may have one of the following problems. Please check each of them.

Also, depending on your PC and browser environment, you may experience problems using your UEC cloud account. To isolate the problem, please set your browser to privacy mode and try to log in with your UEC cloud account at https://myaccount.google.com/. If you are able to log in, please review your settings as it is most likely a problem with your PC or browser and not with the UEC cloud account itself.

Hint

For information on how to use privacy mode, please refer to your browser’s documentation.

上記は 2022 年4月時点の参考リンクです.リンクが切れている場合は,検索サービスにて「プライバシーモード」等で検索の上, ご参照ください.

UEC Cloud account 2FA configuration

Note

Only for users who skipped two-step verification in Issue and Activation of UEC Cloud Account

  1. Access Google account - Security

  2. Click 2 factor authentication in when logging in to Google.

../_images/2FA_setpos.png
  1. Brief guide for 2FA will be shown. Click on :guilabel:’Try using it’ on the bottom right.

../_images/2FA_try_use.png
  1. Enter password when your password is requested.

  2. Complete 2FA with your chosen method in accordance with the instructions on the screen.

Hint

  • You have to complete two-step verification set-up in ONE MONTH since you have received the notification email.

  • Please prepare a phone number or smartphone in advance of two-step verification set-up.

  • If you chose SMS for a two-step verification method, you will receive a code forms like G-123456 when you login. Enter numbers following G- in the login form.

  1. Acquire the backup code from Acquiring a backup code for 2FA.

Hint

This is only for those requiring it. However, we recommend the following people acquire a backup code, and carry it with them by a safe method.

  • For those users choosing a voice message to a fixed telephone line for 2FA

  • Users who frequently work in a different place to normal, due to business trips or working from home etc.

  • Users who go abroad for business trips etc.

Acquiring a backup code for 2FA

Once you acquire a backup code via 2FA, even if you suddenly become unable to use the smartphone or telephone that you normally use for 2FA, you will be able to use 2FA via the backup code instead.

Hint

This is only for those requiring it. However, we recommend the following people acquire a backup code, and carry it with them by a safe method.

  • For those users choosing a voice message to a fixed telephone line for 2FA

  • Users who frequently work in a different place to normal, due to business trips or working from home etc.

  • Users who go abroad for business trips etc.

  1. Access Google account - Security

  2. Click 2 factor authentication in when logging in to Google.

../_images/2FA_setpos.png
  1. Click Settings in Backup code (if this is already configured, click Display code).

../_images/2FA_backupcode.png
  1. Enter password when your password is requested.

  2. As 10 backup codes will be displayed, store them in a place where you will have easy access to them.

Procedures on graduation, completion, or retirement for UEC Cloud Account

Please refer to Old \Rightarrow New UEC Cloud Account Migration if you are going on the graduate school or are newly employed in a different position.

UECクラウドアカウントのデータバックアップ方法

次の記事を参考に,UECクラウドアカウントのデータをバックアップしてください.

https://support.google.com/accounts/answer/3024190

UECクラウドアカウントの無効化について

The account status of the UEC Cloud Account links to UEC Account. Please refer to Deactivating UEC Accounts about expiry date of the UEC account.

When UEC Account deactivates, UEC Cloud Account also deactivates. Once the account is deactivated, the data such as files and emails will be lost and not be able to restored.

Commercial services linked to UEC Cloud Account

If you have linked your UEC cloud account (Google account) with an off-campus service, you may not be able to use the off-campus service after deactivating your UEC cloud accountIf your UEC Cloud account (Google account) is linked to an off-campus service, you may have trouble using the off-campus service after the UEC Cloud account is also disabled. Please check with the provider of the off-campus service for the solution. The Information Technology Center cannot handle this issue.

**You cannot extend the expiration date of your UEC Cloud account or restore your account temporarily or permanently in order to continue using off-campus services. **.

Google Driveの共有データについて

When a UEC cloud account is disabled, no one will be able to access any data on Google Drive that is owned by the disabled account.

他ユーザと共有しているファイル/フォルダも削除されます. 他ユーザと共有しているファイル/フォルダは,必ず 所有者を変更する か, 共有ドライブに移動 してください.

Old \(\Rightarrow\) New UEC Cloud Account Migration

If you are joining the University in a different capacity, such as entering a graduate school or being newly hired as a faculty member, please migrate your old and new UEC cloud accounts before they are deactivated.Please migrate the data and settings of your new and old UEC accounts by yourself.

Warning

Data migration is not possible after the old UEC Cloud account has been disabled. Please make sure to migrate the data before the old UEC cloud account is disabled.

Google Drive上のファイルの移行

旧 UEC クラウドアカウントが無効化される前 に, Google Drive上のデータを新 UEC クラウドアカウントに共有し, 所有者を新 UEC クラウドアカウントに変更する 若しくは, オーナーが個人とならない「共有ドライブ」を使用する を行ってください.

Warning

共有だけでなく, 必ず所有者の変更 をしてください. 共有のみで所有者を変更していない場合,旧 UEC クラウドアカウントが無効化されると,ファイルにはアクセスできなくなります. 無効化されたアカウントが所有者となっているファイルは復旧できません.

FAQ