The First Step Guide of ITC Systems (for Students/Educational and Research Staff)

Here, we explain the minimum required procedure for students and educational and research staff to use the campus information system to take classes or start educational/research work.

This procedure can also be used from external networks, such as from home etc. When using this procedure from within the university, you can skip several of the steps.

This procedure assumes the following environment. Provided that you are using the latest version of the software, you should not face any issues.

OS

  • Windows 10 21H2 or later

  • Windows 11 22H2 or later

  • macOS 13.3 (Ventura) or later

Web browser

  • Google Chrome 111 or later

mail program

  • Thunderbird 102 or later

Although you may be able to do similar things with environments other than the above, note that the information infrastructure center will be unable to provide support, so use such systems at your own risk.

1. To Connect to the Campus Network (on campus only)

Note

If you perform the procedure from off-campus, skip step 1.

While on campus, connect to UEC Wireless by following the steps in the configuration example in UEC Wireless. After you have changed the password for the next UEC account, delete the UEC Wireless settings and reconnect with the new password.

2. Change the Initial Password for Your UEC Account

Change the password of your UEC account from the initial password by following the instructions in Changing your UEC account password. If you do not change it within a certain period of time, your UEC account will be locked.

UEC accounts are commonly used accounts in many campus systems. The initial password will be sent to you by e-mail or distributed at the Administrative Office of the Center for Information Technology (4th floor, East Bldg. No. 3).

From now on, please use the new password. If you are using UEC Wireless for this procedure, please turn off the wireless LAN and reconnect with the new password before proceeding with the following procedures.

3. Register an Email Address for Two-factor Authentication for Your UEC Account

Please follow the Two-Factor Authentication (2FA) procedure to set up any private email address.

Note

Students are registered at the time of enrollment. After checking, if it is registered, please proceed to the next step.If you would like to change your email address, or if it is incorrect, please follow the steps above to change it.

Caution

If you are a staff member or researcher who plans to work remotely, please be sure to register.Even if you use a VPN, the pre-shared key changes every year, so if you don’t set it up, you may not be able to access it.

4. Submit the Pledge and Complete the INFOSS Information Ethics Training

Complete these two online courses according to Submission of the pledge for Using the UEC Information Systems and Completing e-Learning course of INFOSS Information Ethics.

The two courses must be taken by all members of UEC to ensure the proper use of the university’s information systems and information assets for educational and research purposes. Failure to complete the two courses within the required timeframe after enrollment and arrival will result in UEC account restrictions . Even if you take the courses after the restriction, it will take several days for the restriction to be lifted. Please be sure to take the courses before the deadline.

Note

Part-time lecturers are exempted from attending “INFOSS Information Ethics Education”. Please submit only the “Written Oath”.

5. Activate Your UEC Cloud Account and Set Up 2-step Verification

Activate your UEC Cloud Account and set up two-step verification according to Issue and Activation of UEC Cloud Account. UEC Cloud Account Initial password will be provided with your UEC account.

Your UEC account and your UEC Cloud account are two different accounts. Be sure to change the initial passwords for both accounts.

Warning

If you do not set-up 2-step verification within grace period, your UEC Cloud Account will be locked. We would like to note that it may take a few days to to unlock the account.

6. Activate Your Zoom Account

Activate your Zoom account according to Activation. It is convenient to install the Zoom client to use it.

7. Make Sure You Can Receive Email

Log in to the University of Electro-Communications Gmail with your UEC cloud account according to How to send and receive e-mail. Make sure you can send and receive email using your own personal email or other email address.

8. Set Up a VPN (Virtual Private Network)

VPN Set up the VPN according to 設定例. This will allow access from the off-campus network to the on-campus network.