Account related procedures for graduation/completion/leaving/retirement

procedure

If you leave the university due to graduation/completion/withdrawal/retirement, etc., your UEC account/UEC cloud account will be permanently deleted after a specified grace period. Recovery after deletion is not possible. Please back up your data as soon as possible.

Caution

Those who graduate (Bachelor → PhD first semester, PhD first semester → PhD second semester)

You will be issued another UEC account at your new school. When your new UEC account is issued, be sure to set up your new account according to The First Step Guide of ITC Systems (for Students/Educational and Research Staff) and transfer your data from your old account to your new account. UEC Mail, UEC Wireless, VPN, and other services should also be used with the new account .

  1. Data backup and de-configuration of UEC accounts.

  2. Data backup or transfer of UEC cloud account (Google Workspace).

    See Procedures on graduation, completion, or retirement for UEC Cloud Account for data backup.

    Warning

    Files/folders for which you are the only owner/owner will be deleted or become inaccessible along with your account.

  3. Zoom Cloud Recording Data Backup

    If you have any cloud recording data left in your Zoom account, please back it up.

  4. Data backup and transfer of UEC Microsoft account (Microsoft 365).

    Back up emails and files stored in UEC Microsoft account

    Warning

    Files/folders for which you are the only owner/owner will be deleted or become inaccessible along with your account.

  5. Deleting University-Provided Applications

    Uninstall any applications that you used under the university license, such as Microsoft Office, Maple, MATLAB, Xming, etc. You can use them after your graduation or completion of the course only if your Windows OS corresponds to Continuing use of Windows license after graduation/completion.

  6. Changing account settings for general services registered with your university email address (edu.cc.uec.ac.jp, gl.cc.uec.ac.jp, ms.cc.uec.ac.jp)

    Please change the email address for any general services (Amazon, Twitter, Facebook, etc.) that you have registered with your university email address. Please refer to the manual for each service for instructions on how to change the email address.

checklist

UECaccount

  • [ ] Did you backup sol.cc.uec.ac.jp data?

  • [ ] Have you backed up your UEC email data (@edu.cc.uec.ac.jp, @uec.ac.jp, @gl.cc.uec.ac.jp, @ms.cc.uec.ac.jp)?

  • Have you cancelled or deleted the account settings on your PC or smartphone that is set up to send and receive UEC email (@edu.cc.uec.ac.jp, @uec.ac.jp, @gl.cc.uec.ac.jp, @ms.cc.uec.ac.jp)?

  • [ ] :guilabel:`Have you backed up the UEC Disk 2 data only for teachers and staff?Files/folders shared with other users will be deleted. Ask users who share them to back up as well

UEC cloudaccount

  • [ ] Have you backed up your UEC cloud account data (Gmail, Google Drive, etc.)?

  • [ ] If your UEC cloud account is linked to an external service, have you disconnected it?

  • [ ] Have you changed the ownership of your data shared with others on Google Drive or moved it to a shared drive?

Zoom Account

  • [ ] Have you backed up the data you are recording in the cloud?

Microsoft Accounts

  • [ ] Have you backed up your OneDrive data? Have you changed the ownership of your data shared with others or moved it to a shared folder on SharePoint?

  • [ ] Have you backed up your own data in SharePoint?Did you change the owner of your own data or move it to a shared folder on SharePoint?

  • [ ] Have you backed up your Microsoft Teams data?

Applicable applications only university license applications

  • Have you uninstalled any Microsoft products, including Microsoft Office? (Excluding Windows OS activated with a product key obtained from Kivuto OnTheHub or Microsoft Education Hub)

  • [ ] Have you uninstalled Maple?

  • [ ] Have you uninstalled MATLAB?

  • [ ] Have you uninstalled Xming

Others

  • [ ] Have you changed the email address for general services that you registered with your university email address?