UEC Google Group

Caution

Please read Usage Rules and Precautions carefully. Groups found to be in violation of the rules will be deleted without notice.

Usage Rules and Precautions

  • Understanding Owners and Administrators in a Group

    • The group must have at least one owner

    • Owner may designate additional Owner and Administrator

    • Owners and Administrators are limited to members of our university who have valid UEC accounts

    • Owner and Administrator are responsible for all matters related to the group

    • In the event of an information incident relating to the use of the group, owner/manager is obliged to promptly investigate, respond and report on such matters at the request of the Information Infrastructure Center and UEC-CSIRT

  • Understanding Participants in a Group

    • Owner or Administrator may add any in-school/out-of-school participant to the group at its responsibility

  • Understanding the Scope of Group Publishing

    • All groups are not open to the public on the Internet, but non-public groups limited to use in our organization

      Hint

      You can join an out-of-school group that is authorized by owner or administrator, even if it is a private group.

    • Initial access to content posted to the group is limited to owners and administrators. owners or administrators may, at their own risk, extend or restrict access as necessary

      Hint

      From an information protection standpoint, carefully determine the scope of disclosure of the group.

    • Groups are initially hidden to campus (not visible when searched)

      • Owner / Administrator is responsible for modifying Display / Hide if necessary

    • If the scope of disclosure is improperly set or is highly likely to be set, The scope of disclosure may be changed without prior notice at the discretion of the Information Infrastructure Center

  • About Group Names

    • You can configure groupname and groupmail as group names

    • Group name should be desired string , group mail should be desired string + group@gl.cc.uec.ac.jp

      • Do not use any domain other than @gl.cc.uec.ac.jp . as the domain for group mail

        Caution

        When creating a group, be sure to select the ``@gl.cc.uec.ac.jp`` domain for the group email , as shown in the figure below. Administrators will delete groups created with other domains.

        ../../_images/gsuite_group_creategroup_01.png

    • We prohibit the use of personal names, titles, organizational names, general terms, proper nouns and other names unrelated to the group in the desired string

    • We prohibit the use of strings that are contrary to public order or unsuitable for a public higher education research institution in desired string

    • We prohibit the use of any character string, such as a trademark, that may harm the rights of others protected

    • The use of the same string as the subdomains uec.ac.jp and lab.uec.ac.jp in desired string is prohibited unless authorized by the administrator of that subdomain

    • Groups using desired string that the CIO or CIO assistant deems inappropriate may be deleted without prior notice

  • About Deleting Groups

    • Delete the following groups without prior notice

      • Groups that fall under the prohibited items above

      • Groups without a valid owner (with or without administrator )

      • Groups that have not been able to identify valid activities (e.g., posts) for a long period of time (approximately one year) (whether or not there is a valid owner )

      • A group determined by the CIO or assistant CIO to be practically unmanaged, such as not responding to communications or requests from the Information Infrastructure Center or UEC-CSIRT without reasonable cause

      • a group that is allowed to be used in violation of regulations or general laws concerning information systems on campus

      • Any other group deemed inappropriate/inadequate by the CIO or CIO aide

    • Deleted groups and their posts are completely lost and cannot be recovered. The university is not responsible for any lost information

How to Use

After logging in with your UEC cloud account along How to login, go to https://groups.google.com/ . You can create a group from CreateGroup in the upper left corner.

For more information on how to use it, please refer to the manual link collection.

Procedure for transferring Virtual Domain Server from mailing list to Google Group

  1. Create a Group with Google Groups

  • Members who can search for groups and users who can participate in the group are set according to usage conditions.

  • Select Allow External Members from My Group.

Hint

You can view, post, and view each of them below

  • Set to “Allow submissions via email” in the Submission Policy

  1. Add Members in Google Groups

  • Each member has their own email address in the members, manager, and owner columns

  • Select mail for each message

  • Select Add Members Directly or Send Invitation to Group to add members

Hint

It would be better to send an invitation when leaving the judgment to each individual, and add it directly when replacing an existing mailing list.Also, if the address to be added is not a Google account, you need to add it directly.

  1. Add new forwarding address in qmailadmin

  • Make the name a mailing list name and the address of a Google group.

Manuals and Other Links

Please refer to the following documents for specific functions and their usage. Please make sure to read Usage Rules and Precautions before starting to use.

Caution

For specific instructions on how to use each feature of the Google Group, please check the above manual. Information Infrastructure Center may not be able to provide answers.